- Mar 18, 2024
Are you finding it hard to manage your medical supplies? The medical inventory software market is growing fast, expected to reach $30 billion by 2028. Why is this happening? Hospitals and clinics are switching from old-fashioned methods to automated inventory systems. They do this to make their operations better, improve service, and follow rules.
Medical inventory software revolutionizes decision-making in healthcare by offering precise tracking and analytics. With healthcare facilities aiming to optimize operations, there’s a growing demand for advanced inventory management systems. These systems address various challenges, from supply chain management to regulatory compliance.
With countless options available, selecting the right software can feel daunting. This guide examines the top 15 medical inventory software solutions in the USA.
Top 15 Medical Inventory Software
Here’s a list of the top 15 medical inventory software providing reliable and top-quality features:
1. EZOfficeInventory
EZOfficeInventory streamlines medical inventory management for healthcare facilities. It helps maintain optimal inventory levels, manage equipment lifecycle, and ensure regulatory compliance. Enhanced tracking using barcodes or QR codes ensures the availability of the right medical inventory, reducing waste and maintaining control over expiration dates and regulations.
Key Features:
- Barcode and QR code scanning for easy asset tracking.
- Maintenance tracking ensures equipment is operational and compliant.
- Inventory control with low stock alerts and automatic reordering.
- Detailed reporting and analytics for insights into inventory usage.
- Integration capabilities with other healthcare management systems.
Pricing and Plans:
- EZOfficeInventory offers plans for all company sizes, starting at $35 per month, billed annually.
- A free 15-day trial is available with flexible subscription options.
Rating: 4.6 (Capterra)
2. Sortly
Sortly offers an intuitive, highly visual medical inventory software that simplifies tracking and organizing medical supplies and equipment. It’s designed to accommodate the dynamic needs of healthcare providers, enabling efficient medical inventory management with a user-friendly interface. Most importantly, it is also among the best free medical inventory software.
Key Features:
- Easy-to-use visual inventory tracking with images and QR/barcode scanning.
- Customizable tags and categories for streamlined organization.
- Low stock alerts and automatic reorder reminders to prevent shortages.
- Accessible via mobile app for on-the-go management and updates.
- Simple, intuitive interface designed for users of all technical levels.
Pricing and Plans:
- Sortly offers a free plan option for personal use.
- Premium business plans start at $29 per month for the advanced plan and $59 per month for the ultra-plan, billed annually.
- Also offers a 14-day free trial.
Rating: 4.5 (Capterra)
3. eTurns
eTurns is an automated inventory management and replenishment app, crafted with a mobile-first approach to play nice with iOS/Android devices, scanners, sensors and RFID machines. eTurns TrackStock is your ally in simplifying the restocking process, saving both time and money by keeping tabs on usage and automating replenishment. It has 73 different customizable, schedulable and email-able reports and analytics. Whether you’re a wholesale distributor, manufacturer, service contractor or healthcare professional, if your goal is to optimize and streamline the replenishment process, this is tailored specifically for you.
Key Features:
- The alerts dashboard showcases inventory tasks, ensuring smooth business operations.
- TrackStock assists in overseeing the asset maintenance procedure and the necessary components for it.
- TrackStock empowers businesses to generate custom barcode labels for parts bins, enabling swift and easy scanning of these labels for ordering additional parts or monitoring usage.
- Effortlessly handle consigned inventory
- With TrackStock’s guidance, cycle counting becomes a breeze.
Pricing and Plans:
- Starting at $40 per stockroom per month
- Each stockroom allows for an unlimited number of users and items
- Free trial available
Rating: 4.4 (Capterra)
4. ERPAG
ERPAG stands out as a cloud-based MRP (material requirements planning) and manufacturing software adeptly tailored for the healthcare industry’s unique needs. It simplifies medical inventory management by integrating sales, purchasing, manufacturing, and fulfillment processes under one comprehensive ERP system.
Key Features:
- The sales team, by using the CRM, can track medical product journeys and support detailed estimates.
- Manufacturing feature facilitates work orders based on the bill of materials.
- Advanced inventory tracking for accurate management.
- Automated order management ensures essential items are stocked.
- Integration with POS systems for smooth sales transactions.
- API and integration for data synchronization with software.
- Customer portal streamlines B2B sales processes.
Pricing and Plans:
- Plans range from $49 to $199 per month.
- Includes setup assistance, unlimited support, and advanced features.
- 14-day free trial available.
Rating: 4.5 (Capterra)
5. Hybrent
Hybrent is a Procurement Partners platform that caters to a wide range of healthcare facilities, including ambulatory surgery centers, physician offices, and integrated delivery networks. Its easy-to-use software optimizes procurement workflows, digital invoicing, and spend management, all while boosting staff efficiency.
Key Features:
- Multi-vendor purchasing allows for comparison shopping and template-based ordering.
- Digital invoicing and automated workflow for efficient spend tracking.
- Inventory management with detailed tracking and reporting capabilities.
- Integration with most accounting and clinical applications for streamlined operations.
Pricing and Plans: Hybrent offers customized pricing. Contact Hybrent directly for a tailored quote.
Rating: 4.7 (Capterra)
6. Tracmor
Tracmor is a medical inventory software that streamlines medical inventory and asset management processes with its easy-to-use interface. It enables businesses to assign barcodes or QR codes to items, organize them efficiently, and quickly locate those using filters. The platform supports most barcode and QR code scanners, facilitating effortless scanning for transactions such as moves, shipments, restocks, and returns.
Key Features:
- Easy barcode and QR code assignment for efficient tracking.
- Custom reporting based on location or category for informed decisions.
- Email notifications for low inventory levels and automated resupply.
- Accessible from any device with an internet connection for flexibility.
- User-friendly interface with graphical enhancements and data import tools.
Pricing and Plans:
- Plans range from $228 to $2030 per year.
- Includes setup assistance, unlimited support, and advanced features.
- 30-day free trial available.
Rating: 4.6 (Capterra)
7. seventhings
With seventhings, companies can eliminate the manual efforts of tracking inventory assets. Healthcare being a major industry that it caters to, it provides a comprehensive overview of all assets, centralized on one platform, supporting the digitization of inventory management processes. The software is equipped with a circular economy feature, enabling options to sell, donate, and refurbish assets in just a couple of clicks.
Key Features:
- Efficient barcode and QR code tracking for inventory and asset management.
- Organize items effortlessly with barcode or QR code labels.
- Easily locate items and generate custom reports based on location or category.
- Asset tracking app enables inventory taking from any device, ideal for remote work.
- Circular economy feature streamlines inventory circulation with selling, donating, and refurbishing options.
Pricing and Plans:
- Plans start from roughly $157, plus there is a custom plan.
- Includes features like unlimited users and a smartphone app.
- Flexible monthly or annual billing options are available.
Rating: 4.7 (Capterra)
8. NetSuite
NetSuite streamlines healthcare operations with its comprehensive ERP solution, enhancing medical inventory management. It offers real-time visibility, automates procurement, and ensures regulatory compliance. Its scalability supports the evolving needs of medical practices and hospitals efficiently.
Key Features:
- Real-time inventory tracking and management.
- Automated procurement and compliance tracking.
- Advanced reporting and analytics for inventory optimization.
- Seamless integration with other healthcare systems.
Pricing and Plans:
NetSuite’s pricing is customized based on organizational needs, including modules, user count, and customization level. Contact NetSuite directly for a tailored quote.
Rating: 4.1 (Capterra)
9. Bellwether Purchasing Software
Bellwether takes the crown as the top-rated purchasing software for small to medium businesses (SMBs) generating 50-1000 point of sales (POs) monthly. With over 50+ punchouts, partial receipts, blanket POs and ERP integration via invoicing, it’s a comprehensive solution. Reporting and help docs are at your fingertips and its stellar customer support is with you every step of the way.
Trusted by thousands of customers for over 35 years, Bellwether’s solution has proven its mettle as the best purchasing software. And it’s versatile enough to work across all industries, healthcare included.
Key Features:
- Create customer-specific quotes or estimates
- Oversee the administration of user accounts, profiles, roles, permissions and additional details across various applications, devices and networks
- Monitor and keep tabs on quantitative data
- Comprehensive ledger of expenses
- Monitor, archive and retrieve agreements with clients/customers
Pricing and Plans:
Shaped to align with your company’s distinct needs. Secure a quote based on your user count and module requirements. As your enterprise flourishes, you can seamlessly scale up.
Rating: 4.7 (Capterra)
10. Order Time
Order Time Inventory simplifies inventory and order management processes, offering businesses in the medical device manufacturing and pharmaceuticals industries the ability to manage their inventory in real-time, connect with marketplaces, and automate order fulfillment. Its cloud-based nature ensures accessibility from anywhere, providing a robust solution for businesses looking to streamline their operations.
Key Features:
- Seamless integration with QuickBooks and Xero for efficient financial management.
- Enhanced control over inventory, sales orders, shipping, and purchasing.
- Detailed tracking of inventory by location, bin, serial numbers, or lot numbers.
- Customizable B2B portal connected to Order Time for efficient order placement and invoice payment.
- Comprehensive barcode and RFID support for efficient inventory management.
Pricing and Plans:
- Plans start at approximately $50 per user per month.
- Includes features such as sales, purchasing, production, warehousing, and reports.
- A minimum of 2 users is required.
- Annual plan is available at approximately $558 per user.
Rating: 4.8 (Capterra)
11. Sowingo
Sowingo is a comprehensive cloud-based eCommerce and dental inventory management software designed to streamline the process of purchasing dental supplies, tracking inventory, and monitoring supply levels. It’s tailored for dental practices of all specialties, offering a seamless way to manage supplies efficiently.
Key Features:
- Access to a vast online catalog of dental supplies through the Marketplace, offering exclusive discounts.
- Effective inventory management to monitor and control supply levels, reducing costs.
- Sowingo’s system is tailored to meet the needs of various dental practices, including periodontists, orthodontists, endodontists, and general dentists.
- Trusted partnerships with companies like Patterson Dental and associations like the Ontario Dental Association ensure reliability and quality.
Pricing and Plans:
- Free plan available
- Premium plan: $175/month (Billed annually)
- Premium plus plan: $225/month (Billed annually)
Rating: 4.8 (Capterra)
12. Fishbowl
Fishbowl Inventory addresses the gap in inventory management that QuickBooks users might experience as their businesses grow. It provides a seamless integration with QuickBooks, enhancing capabilities in order management, inventory control, and manufacturing processes. Fishbowl’s platform is compliance-ready, meeting regulatory requirements through efficient workflows, quality assurance, quality control, and full recall-readiness processes. It’s sought out by many in the healthcare and pharmaceuticals industries.
Key Features:
- Detailed inventory tracking with location, bin, and serial number monitoring.
- Customizable workflows and bills of material for complex manufacturing processes.
- Streamlined order management from warehousing to manufacturing, with automated stock counts.
- Customizable B2B portal for direct sales and invoice payments.
- Cloud-based platform (Fishbowl Drive) ensures data security and accessibility from anywhere, supporting scanning and barcoding across multiple locations.
Pricing and Plans:
- Starting at $3950, it includes 2 full access users and additional users at a discounted rate.
- Add-Ons: Fishbowl ShipExpress, Business Intelligence, 1 integration of choice: Accounting integration.
Rating: 4.1 (Capterra)
13. Acctivate
Acctivate extends the functionality of QuickBooks by solving common inventory challenges and adding essential features needed for growth, insight, and scalability. It’s tailored for businesses seeking to maintain the familiarity of QuickBooks while gaining advanced inventory management, purchasing, warehousing, and multi-channel sales capabilities. Medical, nutraceutical and pharma industries desire using this software.
Key Features:
- Advanced inventory management for optimal levels and reduced spending.
- Traceability and quality control with customizable workflows and detailed tracking.
- Integration with multiple sales channels for centralized order management.
- Seamless two-way sync with QuickBooks for comprehensive financial management.
- Flexible options with both cloud-based and on-premise solutions are available.
Pricing and Plans: Visit the official website for live demo & pricing.
Rating: 4.1 (Capterra)
14. ArbiMed
ArbiMed provides an intuitive platform for healthcare organizations to streamline their inventory management processes. Leveraging the cloud ensures that critical inventory data is accessible from anywhere, making it easier for facilities to keep track of their supplies, minimize waste, and enhance tracking through better inventory practices.
Key Features:
- Precise tracking with IoT and serialized tracking for safety and efficacy.
- Simplified ordering process from distributors, reducing manual tasks.
- Comprehensive reports on inventory investment and transaction history.
- Full audit trail detailing inventory movements for integrity and accountability.
- Predictive ordering metrics utilizing data analytics for optimal stock levels.
Pricing and Plans: Visit the official website for live demo & pricing.
Rating: 4.3 (Capterra)
15. Asset Infinity
Asset Infinity inventory management software is designed to address the challenges of managing inventory in various industries, healthcare, pharma and meditech included. Offering a robust tracking system helps eliminate stock-out issues, ensuring accurate inventory counts. The platform provides full control over inventory with enhanced visibility, making it a comprehensive solution for effective inventory management.
Key Features:
- Detailed tracking with IoT and serialized tracking for expiration dates.
- Streamlined ordering process from distributors, reducing manual tasks.
- Comprehensive reporting on inventory investment and transaction history.
- Minimum stock level setup with notifications for optimal inventory levels.
- Bulk upload functionality for efficient inventory management updates.
Pricing and Plans:
- Standard plan: $130/month for up to 500 assets & items. Includes features like asset tracking with QR/barcodes, mobile apps, unlimited users, and inventory management.
- Enterprise plan: Custom quote available. Offers customizable features, bulk upload, integration options, and multilingual support.
Rating: 4.7 (Capterra)
Conclusion
Choosing the right medical inventory software can feel overwhelming, but it doesn’t have to! This blog explored 15 top options, each offering unique features and strengths. Remember, the best software for you depends on your specific needs. Consider factors like your clinic size, budget, and desired functionalities. By comparing features, reading reviews, and trying out demos, you’ll find the perfect tool to keep your medical supplies organized, save time, and ensure you always have what you need.
